Volunteer Duties
(Notes from 2016 but still pretty valid.)
Opening Notes:
I encourage volunteers to be timely (early if at all possible) when replacing their fellow volunteer.
This provides an opportunity for a quick debrief and overview of any concerns.
If any safety issues arise all volunteers are expected to radio in/report them immediately.
Remember we are all here because of Flite Test and your help is what makes Flite Fest work.
Have fun and be safe.
Thank you.
André Rousseau
2016 Flite Fest Volunteer Manager
Entrance Greeters:
The entrance greeters are the first welcoming faces guests meet when arriving at Flite Fest.
Responsibilities:
Welcoming incoming guests, handing out literature, answering questions, and directing
guests to the parking crew.
Conditions:
This job has a mix of sun and shade.
It is mostly standing but is a single location position, where the volunteers can have a chair for resting. There may be limited walking involved.
Other Details:
Monitoring traffic congestion, field entrance conditions and any large vehicles.
Parking Crew:
The parking crew work hard. They deal with vehicle movement all day long and should exercise caution and safety at all times.
Responsibilities:
Directing guests to parking or camping sites.
Conditions:
This job involves both standing and walking for the entire shift. It is in full sun with no shade provided. This is a high activity job with lots of walking. Some vehicular access may be available.
Other Details:
Monitoring traffic congestion, field conditions and any large vehicles.
Registration:
The volunteers at registration are the next line of interaction with guests at Flite Fest.
Attention to detail and gather information are critical to ensure the process conducted smooth and efficiently.
Responsibilities:
welcoming guests, utilizing a computer or a tablet to check in registrations,
answering questions, and working with money and credit cards for new/on site.
Conditions:
Almost exclusively sitting in shade.
Other Details:
Computer skills are required. Handling personal information.
Flight Line:
Flight line safety is one of our top priorities. You are our eyes and ears.
If you see something simply speak up and offer friendly advice.
Responsibilities:
Walking the length of the flight line, speaking with guests/pilots, offering
help if needed, and monitoring for safety concerns. Also volunteers in this
position will be asked for assistance with aircraft set ups, and assisting in hand
launching airplanes. It will be up to the volunteer what their comfort level is with
these requests.
Voluntary compliance is the key method for correcting unsafe
behavior if possible, if not defer to a team leader or event staff. Voluntary
compliance is a method of using information instead of threat to encourage a
positive result.
Conditions:
This job is exclusively in sun, and lots of walking.
Other Details:
If repeat issues are observed please bring them forward at the pilot meeting.
FPV Support:
FPV safety is one of our top priorities. You are our eyes and ears.
If you see something simply speak up and offer friendly advice.
Responsibilities:
Assisting the FPV event managers to ensure pilots and gear are setup and safe.
Attention to detail is key to the success of the FPV events running smoothly.
Special attention should be paid to frequency management and timing.
Technical support skills may be required but not necessary.
Conditions:
This job is exclusively in sun, and lots of walking.
Other Details:
If repeat issues are observed please bring them forward at the pilot meeting.
First Aid:
For 2016 we want to continue the run of good luck we’ve had.
That said we recognize the growing number of participants and have added some extra support and equipment.
Responsibilities:
The team leader is the primary person on site and will select an assistant with whom to switch out coverage. Responsibilities require a general knowledge of first aid, and first responder training would be highly beneficial.
Conditions:
This job is mostly an on call position.
Other Details:
To date most injuries have been very minor,
primarily small cuts or burns. Most have been handled with a Band-Aid and/or
Build Tent:
Responsibilities:
Assisting guests in the construction of aircraft, knowledge of Flite Test speed build kit techniques not required but highly recommended.
Patience and good customer relations are required.
Conditions:
This is an all shade position, with lots of standing and walking.
Other Details:
The build tents are very active and safety is very important. Encourage all participants to experience common sense.
Shuttle:
Drivers need to be focused and flexible. There is no schedule to adhere to so take your time and wait for someone when required. Caution must be displayed at all times. Flite Fest experiences a lot of distracted foot traffic.
Responsibilities:
Ability to drive a multi-passenger golf cart to
transport event guests throughout event grounds.
Conditions:
This is a job that was introduced in 2015. It was intended to be within the
event grounds but was repurposed to help move people from satellite parking
locations to the event.
Other Details:
Volunteers need to be over 18 and have a valid driver’s
license.
Family Tent:
New for 2016 is the family tent. A shaded area for parents with young children to cool of in.
Responsibilities:
Running Family Tent activities and interacting with children.
Conditions:
This is an all shade position, with a lot of standing and moving around within the tent.
Other Details:
Energy and enthusiasm is required
Campsite:
The Campsite will be an active area where volunteers will be called upon to assist in parking at the beginning of the weekend. During the weekend they there to monitor ground and any issues they may arise.
Responsibilities:
Helping attendees find their campsite and various campsite jobs as needed.
Conditions:
Volunteers will primarily be working in the sun with a fair amount of walking.
Other Details:
This job is an on call position.
Miscellaneous Duties:
(Electrical/Generators/Grounds/Garbage)
The muscle team. The few brave souls I can count on to take care of the hard jobs.
Responsibilities:
There will be a need for volunteers who are able to do a variety of jobs.
Conditions:
This volunteer needs to be flexible, and willing to work where needed.
Other Details:
This would be mostly an on call position.
